Terms & Conditions US Programs 2023

* Dates may vary per country, program, or session. 

Payment Plan

Specific information will be detailed by email.

For Programs in the US in 2023:

• Initial Deposit: US $1,000 due February 10, 2023
• Second Installment: US $2,000 due March 10, 2023
• Final Payment: due April 10, 2023. Final payment amount will vary for each student based on scholarship being granted, previous credits or other factors. 

New Applicants Refund Policy for programs taking place in 2023:

Until April 9, 2023: A refund corresponding to 50% of the total payment made up to April 9, 2023, will be made. The other 50% may be used as credit for a future program for the student or sibling in 2024.

From April 10: No refunds will be issued.

There’s no refund option for applicants from previous years.

The deadline to transfer the spot to the 2024 programs or make any other change request for the 2023 programs is February 28th, 2023.

For Programs in the US in 2024:

• Initial Deposit: US $1,000 due February 10, 2023
• Pending Payment : due in 2024

The pending payment plan for programs taking place in 2024 will be communicated in January 2024. The tuition for the 2024 programs is subject to change.

Reimbursement for new applicants’ deposits (2023) for programs taking place in 2024 is allowed until December 31, 2023. After this date, deposit for programs taking place in 2024 is non-refundable.

Application Process:

Applications to all programs are on the same form; same link. You are only required to fill in the information for the programs you wish to apply to. The application process Will require an essay. To preview the prompts and have your essay ready to upload when applying you can visit: https://www.eduexplora.com/application-2023-essay-questions/

Program Session:

• Some programs offer more than one session, make sure to select your preferred session.
• Session preference will be considered but cannot be guaranteed. 
• Session dates for programs taking place in 2024, subject to confirmation.

Year Attending:

Some programs offer the possibility to apply now for 2023 or 2024, make sure to select the year you wish to attend. Keep in mind students must be between 13-18 years old at the time of travel. 

If you decide to apply for 2024 and you are accepted, to secure your spot, you will only be required to make the initial deposit of US $1000 by the specified deadline. The rest of the payments will be required in 2024.

Vaccination Requirements

Students that attend the programs in the US in 2023, must be fully vaccinated and up to date for covid-19, from an accepted WHO vaccine provider, including booster dose that must have received at least 14 days prior to arrival to the US. Students attending the program at Yale or UC Berkeley are required to have received booster doses if eligible. Full vaccination is still required.

Students must comply with vaccination requirements by the University, state, and the United States government at the start of the program.  Requirements subject to change. 

A negative covid test prior to entering campus will be required. In this case, students will be required to show proof of a negative covid test before boarding the plane.

Students that do not meet federal, state, university, or any legal requirements such as vaccination, valid visa, valid passport, negative covid test, etc. will not be able to participate in the programs and refunds will not be issued.

Students that test positive during the program will be required to isolate. 

Included in the Program:

• All academies and supplies: 

Students will learn cutting-edge topics and be exposed to different fields through advanced methodologies and hands-on learning taught by the expert instructors from top-ranked universities. Materials and supplies will be provided. 

• All lodging and linens in university dorms

Rooms will be assigned by the university. Age and gender criteria will be considered. Dorm configurations vary and students may be assigned to single, double, triple, and quadruple rooms. 

• Meals

3 meals per day are included (breakfast, lunch, and dinner) on campus and on field trips.

• Airport-Campus-Airport Transportation

Transportation to and from the airport in the US is provided only to students travelling in the same flight as the group. Chaperone only accompanies students in group flight. Students traveling in different flights are responsible for their own transportation to and from the airport.

• Extra-Curricular Activities

In addition to the academic courses, students enhance their curriculum through additional social and cultural extra-curricular activities on campus.

• Field Trips

Field trips during the weekend or weekdays are included in the program. Meals, transportation, and entrance fee will be provided. Staff and chaperones will accompany students. 

• Residential Staff 

Students will be accompanied by Residential Staff 24/7, during the whole duration of the program. Residential staff is selected from the host university and other top universities. They are responsible for: 

• Leading house-based activities focused on community building, getting to know the campus, and learning about college life. 
• Ensure the safety and well-being of participants. 
• Accompany students during field trips and extra-curricular activities. 

• Chaperones

Students will be accompanied by chaperones 24/7, throughout the program, during group flights and all ground transportations, including field trips. The chaperones are either Eduexplora staff or faculty members of participating schools and will maintain daily communication with parents in their native language through live chat tools.

Not included: 

• Flights

Eduexplora will coordinate group flights for residential programs, and provide 1 chaperone every 20 students, with a minimum of 5 students per country and program. Group flights coordination for Latin America will only be provided from the following cities: Mexico City, Bogota, Lima, Santiago and Sao Paulo.

Students traveling from other cities must arrange their own transportation and unaccompanied minor service for the flight to the departure city. Chaperones will accompany students only from the cities listed above. Some exceptions may apply for groups of 15 or more students.

At the university the expected ratio of students per adult is 1 adult every 10 or 12 students.

• Visa

Students require a tourist B1/B2 visa or waiver (ESTA) to participate in any of the programs. It´s parents’ responsibility to make sure students have a valid visa and passport for entering the United States. Eduexplora will provide an invitation letter for visa request purpose, however Eduexplora is not responsible for the visa being granted or being granted before the start of the program. No refunds will be issued to students that do not have a visa on time, after the dates detailed in the refund policy.

• Health insurance 

Student must provide health insurance with covid coverage and a minimum coverage of US $50.000 including all out-of-pocket costs including any medications (even over the counter), transportation to the medical center or any other medical institution. Health insurance should provide full coverage and not require the student to pay anything at all for any type of service, tests, labs, medication etc. 

• Pocket money and meals at the airport

Students have the option to bring extra money in case they want to buy a snack or a souvenir.

COVID-19 Safety Guidelines

Eduexplora’s Summer Programs will follow COVID-19 safety guidelines as set by the CDC, state, local and university authorities. While we are taking every possible precaution to mitigate any negative impact, there is still an inherent risk of exposure. Eduexplora will arrange accommodation and supervision for students who test positive and require quarantine during the program and up to a maximum of 3 days after the completion of the program (only if the home country or airline requires a negative covid test to enter), either at the university, hotel, or appropriate accommodation. It is important to note that any additional expenses incurred, because of a positive COVID-19 test, will be the responsibility of the participant, this includes, lodging, meals, airport transportation, airline cancel/change or unaccompanied minor fees, covid testing costs and any other fees associated with the proper care of the individual student, not anticipated to exceed $1,250 USD for the 5-day period. Expenses for the staff in charge of the quarantined student (lodging, meals, extra days of work, etc) will be covered by Eduexplora. If the student is still testing positive at day 3, it will be the parent´s or legal guardian responsibility to arrange care for the student starting day 4.

Additionally, every effort will be made by instructors and staff, for students to participate in a hybrid program and receive all materials if temporary quarantine is needed until the student is able to return to class.  Please take into consideration that the current policy is based on the most recent information provided by the host institution and is subject to change.  Eduexplora strongly recommends purchasing additional travel, trip cancellation and or “Cancel For Any Reason” insurance coverage, in the country of origin, as the best way to protect your experience against unforeseen circumstances.   

All costs for health care, including hospitalization, transportation, doctor visit, prescription and over the counter drugs, and any other costs, because of covid or any other medical reason must be covered by the travel insurance and health plan, which must consider $0 out of pocket.

Year transfer won’t be accepted and refunds will not be issued if a student tests positive before their outbound flight and cannot board the plane or for any other reason. If the student cannot attend classes during the program for testing positive or in any other situation, refunds will not be issued.

Other

*Summer Sessions courses and programs are subject to change, including, but not limited to program dates, university campus, schedules, and mode of delivery, by action of Eduexplora or by the University. 

Changes to the Program: Some of our day trips and academic activities may be subject to change because of the Covid-19 pandemic or other campus or state restrictions. In this instance, alternative activities will be arranged when possible.

Eduexplora is independent of UC Berkeley, Stanford, UCLA and Yale University, their faculty, and their admissions office. Eduexplora Programs are operated independently of the Universities and is not sponsored or endorsed by the Universities. The views expressed in connection with the program are not the official positions, statements of advice nor opinions of the Universities and should not be viewed as an endorsement by Yale, or UC Berkeley of any such views or statements.

A certificate by Eduexplora will be issued for each program. Any changes in dates, application deadlines and results will be informed by email. Third party organizers may be used in conjunction with Eduexplora for program delivery.

In case the program is cancelled by action of Eduexplora or the university, a specific period (set of dates) will be awarded for parents and students to decide if they prefer a full refund or to keep their spot for 2024. (If the decision is to keep their spot for 2024, no refunds will be issued at any time). After this period, if parents did not request a refund, the spot will be automatically saved for 2024 and no refunds will be issued after the given deadline. 

All applicants and their legal guardians accept Terms & Conditions the moment the student applies.  Eduexplora reserves the right to change the Terms & Conditions at any time by providing notice via email. Continuation in the program shall evidence the student and the parent’s consent to such changes.

These Terms and Conditions are incorporated by reference into the Hold Harmless Agreement.  Applying to the programs as well as acceptance and execution of the Hold Harmless Agreement indicates your consent to these Terms and Conditions. w